Workshop Co-Ordinator

Everything Fleet Pty Ltd
Logan, QLD

Automotive Trades (Trades & Services)

Full time

About the Company

Everything Fleet (a new division of Jonday Holdings) is an Australian owned and operated company that have been supplying vehicles to some of the biggest companies within the gas/oil, mining, construction, film, and sporting industries for over 30 years.

Our services include subscription, leasing and rental hire and covers everything in-between from smash repairs to mechanical services.

With a focus on supplying customised vehicle solutions to our clients, we stand by our heritage of delivering innovation with the highest quality service standards. We value people who are eager to learn, are enthusiastic, and who want to have a little fun along the way!

About the Role

Reporting to the Area Manager, we are looking for an experienced Workshop Co-Ordinator to work out of our Woodridge Depot, where you will be responsible for achieving optimum maintenance levels on all fleet while ensuring costs are maintained within budget.

The focus of this role will see you co-ordinating the servicing and commercial ‘fit outs’ as well as vehicle delivery across locations.

Demonstrated knowledge of maintaining inventory; equipment, tools, materials, and supplies used in vehicle maintenance, repair, and disposition; and procurement specification procedures, is essential.

This role is a permanent full-time role, where you will work Monday – Friday 8am – 4pm, with flexibility to work additional days/hours to meet the needs of the business.

The successful candidate must have demonstrated experience in fleet management, have a pro-active, can-do attitude where no task is too big or too small ensuring the smooth co-ordination of this role.


The successful candidate will be rewarded with a competitive salary, as well as a variety of benefits such as:

  • Bonuses / performance incentives
  • Reward and recognition programme
  • Ongoing career development and progression opportunities
  • Product discounts
  • Paid uniform
  • Paid day off for your birthday (after 6 months)

Key Responsibilities: 

  • Schedule the on-site / off-site delivery, servicing, and maintenance of fleet to ensure all ‘work/repair orders’ are actioned based on urgency and fleet requirements.
  • Ensure all services, repairs and warranties have been inspected and signed off, meeting Company’s quality standards, including test drive of vehicles, before being released to the general Fleet.
  • Raise and track purchase orders, to ensure all stock, parts and equipment is readily available, so mechanics can carry out works both on-site and off-site.
  • Arrange quotes for maintenance repairs on vehicles from 3rd parties, negotiating corporate rates with suppliers as required, ensuring timely placement of orders, pickup and delivery of stock.
  • Co-ordinate with external parties the servicing, maintenance, registration, and safety certificates for fleet including heavy vehicles and Cranes.
  • Liaise with all locations regarding servicing and maintenance of fleet including 3rd parties.
  • Coordinate ‘fit out’ of vehicles to meet Commercial Clients’ needs /specifications, ensuring parts are ordered in advance for both standard and ad-hoc installations.
  • Work alongside the Claims Team to reduced lag times for damage/panel repairs, mechanical works, windscreen repairs etc.
  • Co-ordinate and maintain records of all inspections both local and interstate; registrations and certifications of all fleet including heavy vehicles to ensure road worthy, both COI (Certificate of Inspection) and AIS (Authorised Inspection Scheme).
  • Input accurate information on servicing / maintenance / repairs of Fleet into the Operating System whilst ensuring that all checklists are adhered to.
  • Assist with any other duties as required.

Employer questions

Your application will include the following questions:

  • Do you have experience using point of sale (POS) software?
  • Which of the following statements best describes your right to work in Australia?
  • How many years’ experience do you have as a Workshop Coordinator?
  • Which of the following Microsoft Office products are you experienced with?
  • What’s your expected annual base salary?
  • Do you have a current Police Check (National Police Certificate) for employment?
  • Do you have a current Australian driver’s licence?
  • How many years’ experience do you have as a Fleet Maintenance Coordinator?
  • Please confirm you have experience as a Workshop Co-Ordinator?
  • Please outline the industry you have worked for as a Workshop Co-Ordinator or similar, ie Car Rental, Dealership, Car Service Centre
  • Please confirm you have experienced scheduling the maintenance & repairs of vehicles, whilst ensuring stock levels are always maintained
If you are looking for that next opportunity and want to work for an inclusive, diverse and dynamic National Company that puts its people first, then please email us, attaching your up-to-date resume, with a cover letter to