Operation & Admin Co-Ordinator

Everything Fleet
Gold Coast

Full time

About the Company

Everything Fleet is an Australian owned and operated company that have been supplying vehicles to some of the biggest companies within the gas/oil, mining, construction, film and sporting industries for over 30 years.

Our services include subscription, leasing and rental hire and covers everything in-between from smash repairs to mechanical services.

With a focus on supplying customised vehicle solutions to our clients, we stand by our heritage of delivering innovation with the highest quality service standards. We value people who are eager to learn, are enthusiastic, and who want to have a little fun along the way!

About the Role

We are looking for an experienced, self-motivated Office Administrator, who can alleviate the day-to-day admin pressures from the Management Team, so that they can focus on driving the business forward.

This is a fast-paced role, so you must be a confident all-rounder who is willing to take on a large number of tasks that will vary from day to day and where no task is too big or too small, ensuring that the office is always running at maximum efficiency.

Based in Southport, this role is a permanent full-time role, where you will work Monday – Friday, predominantly office hours 8am – 4pm, however flexibility to work additional hours to meet the needs of the business. From time to time this role may require you to travel which could include an overnight stay.

For the right candidate, it’s an exciting time to join our established close-knit team, with the opportunity for excellent career progression.

Key Responsibilities: 

  • Provide all round administrative support to the Management Team and other staff in the office
  • Carry out diary management for the MD, ensuring he is aware of the next day’s schedule, ensuring provision of information and briefing is received the day prior
  • Produce reports, correspondence, and spreadsheets in a timely and accurate manner, as required
  • Undertake research on projects and update the team with accurate and current information
  • Assist in the preparation and submission of reports, quotes, and tenders for government and other large contracts
  • Organise travel for all team members including flights and accommodation
  • Management of the Events Calendar, including organise, co-ordinate and attend various events, ensuring sponsorship, promotional and marketing material is current to pro-actively promote the Brand
  • Liaise with the Social Media team; update and maintain company website; interact and respond to Social Media platforms and Google reviews on behalf of the Company
  • General admin duties such as arrange team meetings, uniform management, data entry, filing, copying, and maintaining accurate data in our clients CRM
  • Order and maintain stationery, kitchen supplies, collect mail from the post office as well as run errands as directed outside of the office
  • Assist with ad-hoc duties as required

Required Skills & Experience:

  • Demonstrated experience in a similar Office Admin or PA role is a MUST 
  • Experience interacting with corporate social media platforms and website maintenance will be highly regarded
  • Strong Microsoft office experience including Word, Excel. Powerpoint and Outlook with the ability to quickly learn in-house systems, with WordPress highly regarded
  • JP Qualified or happy to get certified
  • Excellent communication skills both verbal and written, with the ability to build positive relationship with both the internal team whilst providing excellent customer service to our Corporate Customers
  • Ability to multi-task, be highly organised with strong attention to detail, time management skills as well as be solution focussed
  • Strong ability to work unsupervised, have a strong work ethic, a sense of responsibility and accountability
  • Own reliable transport to get to and from work with a clean valid Australian Driver’s License


The successful candidate will be rewarded with a competitive salary, a mobile phone, laptop and a company vehicle to use whilst at work as well as a variety of benefits such as:

  • Bonuses / performance incentives
  • Reward and recognition programme
  • Ongoing career development and progression opportunities
  • Product discounts
  • Paid uniform
  • Paid day off for your birthday (after 6 months)

The successful candidate must have full work rights in Australia and provide a clean valid police check completed within the last 6 months.   In addition, to ensure we keep our team and community safe, you will be offered free Rapid Antigen Test kits for twice-weekly testing.

If you are looking for that next opportunity and want to work for an inclusive, diverse and dynamic National Company that puts its people first, then please apply on-line attaching your up-to-date resume.

Please note, due to a high volume of applicants, only shortlisted candidates will be contacted.

If you are looking for that next opportunity and want to work for an inclusive, diverse and dynamic National Company that puts its people first, then please email us, attaching your up-to-date resume, with a cover letter to hello@everythingfleet.com.au