Accounts Payable Officer

Everything Fleet
Gold Coast

Full Time

About the Company

Everything Fleet Pty Ltd is an Australian owned and operated company that have been supplying vehicles to some of the biggest companies within the gas/oil, mining, construction, film and sporting industries for over 30 years.

Our services include subscription, leasing and rental hire and covers everything in-between from smash repairs to mechanical services.

With a focus on supplying customised vehicle solutions to our clients, we stand by our heritage of delivering innovation with the highest quality service standards. We value people who are eager to learn, are enthusiastic, and who want to have a little fun along the way!

About the Role

Reporting to the Accounts Manager, we are looking for an experienced Accounts Payable person, who will assist in the day-to-day accounts and admin duties to ensure that all works are completed in an accurate, timely and efficient manner.

This role is a permanent full-time role, where you will work Monday – Friday, 8am – 4pm, with flexibility to work additional hours to meet the needs of the business.   Please note this role is working full-time from the Southport Office.

The successful candidate will have a pro-active, can-do attitude where no task is too big or too small and has the ability to work in a fast-paced team.

Key Responsibilities: 

  • Carry out accounts payable invoice receipting and payment preparation
  • Assist in accounts receivable as required
  • Chase payments to ensure all debtors are up-to-date and that a process is in place to keep debtors to a minimum
  • Carry out both credit card and bank reconciliations
  • Investigate and reconcile discrepancies
  • Processing vehicle registration & toll payments as well as any additional payments associated with the day-to-day administration of vehicles
  • Ensure that a follow up process is in place for all activities that need to be paid, chased and actioned so that no payments and deadlines are missed
  • Assist with ad-hoc duties and administrative duties as required daily

Key Responsibilities: 

  • Carry out all accounts payable function from end to end
  • Assist in accounts payable duties as required
  • Chase payments to ensure all debtors are up-to-date and that a process is in place to keep debtors to a minimum
  • Carry out both credit card and bank reconciliations
  • Investigate and reconcile discrepancies
  • Processing vehicle registration & toll payments as well as any additional payments associated with the day-to-day administration of vehicles
  • Ensure that a follow up process is in place for all activities that need to be paid, chased and actioned so that no payments and deadlines are missed
  • Assist with ad-hoc duties and administrative duties as required daily

Required Skills & Experience:

  • Demonstrated experience in a similar role as an experienced Accounts person with the ability to carrying out accounting functions such as AP, AR, reconciliation, processing payments, administration and data entry
  • Car rental/subscription industry experience highly regarded
  • Strong Microsoft office skills including Word, Excel & Outlook with the ability to quickly learn in-house systems as well as fast and accurate data entry skills
  • Experience with Xero or similar is a MUST
  • Excellent communication both verbal and written with the ability to build positive relationship with stakeholders
  • Highly organised, with the ability to multi-task, prioritise, be pro-active yet stay calm whilst working in a busy environment
  • Strong attention to detail is fundamental to successfully fulfilling this role
  • Work autonomously whilst being part of a team, with a flexible attitude to work in a fast paced, changing environment.
  • A clean open, driver’s license and have your own reliable transport
  • Positive and can-do attitude to take on additional duties

Benefits:

The successful candidate will be rewarded with a competitive hourly rate, as well as a variety of benefits such as:

  • Bonuses / performance incentives
  • Reward & recognition programme
  • Ongoing career development and progression opportunities
  • Product discounts
  • Paid uniform
  • Fortnightly Pay
  • Paid day off for your birthday (After 6 months)

The successful candidate must have full work rights in Australia and provide a clean valid police check completed within the last 6 months.

If you are looking for that next opportunity and want to work for an inclusive, diverse and dynamic National Company that puts its people first, then please apply on-line attaching your up-to-date resume.

Please note, due to a high volume of applicants, only shortlisted candidates will be contacted.

Employer questions
Your application will include the following questions:

  • Do you have a current Police Check (National Police Certificate) for employment?
  • Do you have experience using Xero?
  • Which of the following statements best describes your right to work in Australia?
  • Which of the following Microsoft Office products are you experienced with?
  • What’s your expected annual base salary?
  • How much notice are you required to give your current employer?
  • How many years of accounts receivable experience do you have?
  • How many years of accounts payable experience do you have?
  • Please confirm you have full flexibility Monday – Friday 8am – 4pm, with flexibility to work additional hours as required
  • Please confirm you have your own reliable transport to get to Southport each day?
  • Please confirm you are looking for full time work, where you will be located in the office 5 days per week?
If you are looking for that next opportunity and want to work for an inclusive, diverse and dynamic National Company that puts its people first, then please email us, attaching your up-to-date resume, with a cover letter to hello@everythingfleet.com.au